Senior Project Portfolio Manager

Location: Tampa, FL, USA



Mission of the Role:

The Senior Project Portfolio Manager is responsible for leading teams to deliver project(s) that span across one or more business units. Manage resources, schedules, financials and adhere to phase gate, quality, and SDLC control guidelines throughout the full project management lifecycle. This also includes management of issues, risks, and project change requests to ensure successful and on-time project delivery. Contribute to project delivery process improvement initiatives.

The Senior Project Portfolio Manager has the authority to run the project on a day-to-day basis. Verify that the project produces the required deliverables of quality, within the specified constraints of time and cost. Achieves the potential benefits defined in the business case.


Work closely with the Director of Project Portfolio Management to in-take, manage, and deliver the projects contained within the Apex Service Partners project portfolio. Job responsibilities include:

  • Manage a portfolio of complex initiatives that span one or multiple lines of business
  • Provide onsite and remote leadership for project teams by building and motivating team members to meet project goals, adhering to their responsibilities, and project milestones
  • Full project life cycle ownership: successful project delivery will include full implementation from initiation to deployment for one major or several minor initiatives simultaneously
  • Manage all aspects of multiple related projects to ensure the overall program is aligned to and directly supports the achievement of strategic objectives
  • Report on project success criteria results, metrics, test, and deployment management activities
  • Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence
  • Participate in establishing practices, templates, policies, tools, and partnerships to expand and mature these capabilities for the organization
  • Prepare estimates and detailed project plan for all phases of the project
  • Manage the day-to-day project activities and resources and chairs the project management team meetings
  • Provide status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership
  • Understand interdependencies between technology, operations, and business needs
  • Manage project scope and changes
  • Participate and/or drive feasibility studies, vendor selections and proposals for evaluation by appropriate key stakeholders
  • Act as an internal quality control check for the project
  • Manage ongoing quality control and participate in quality issue resolution
  • Assist in dispute, negotiation, arbitration, or litigation, as needed
  • Monitor, track, and control outcomes to resolve issues, conflicts, dependencies, and critical path deliverables
  • Deliver appropriate and effective executive level communication
  • Continue professional development to keep abreast of emerging technologies, methods, and best practices
  • Extensive understanding of project and program management principles, methods, and techniques
  • Other duties as assigned
  • Proven success in providing onsite and remote leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
  • Monitor the performance of staff
  • Establish practices, templates, policies, tools, and partnerships to expand and mature these capabilities for the organization

  • Bachelor's Degree in appropriate field of study or equivalent work experience
  • 5+ years of project management experience, including tracking and planning projects
  • 5+ years of experience working with business stakeholders within a cross-functional matrix environment
  • 1+ years of previous experience with gathering requirements from the client / business and documentation
  • 3+ years of experience with full product lifecycle with understanding of development lifecycle and various technology methodologies that support that lifecycle
  • Intermediate level of proficiency with Smartsheet, Excel, Visio, PowerPoint, and SharePoint with experience presenting to stakeholders and / or Senior Leadership
  • Proven ability to demonstrate a drive for results and accountability of business needs
  • Proven ability to work in an ambiguous environment and collaborate across multiple areas to achieve a common business objective
  • Interpersonal skills to influence and spur change, facilitate, and enhance performance within a cross - functional environment
  • Demonstrate decisiveness in resolving business problems, making decisions, and identifying priorities

Personal Characteristics:
  • Entrepreneurial, scrappy and enlivened by the prospect of building an industry-leading Project Management Office (PMO) that puts people first
  • Ability to work collaboratively and via influence as a member of a team
  • Ability to thrive in a fast paced, dynamic, and high-energy environment
  • Strong business and strategic focus
  • Effective relationship builder with positive spirit and energy across all levels of an organization
  • Strong commitment to professionalism and quality
  • Unquestioned integrity, credibility, and judgment
  • Ability to make complex decisions, finding innovative and practical solutions for challenging situations
  • Exceptional interpersonal skills and the ability to communicate effectively with senior business leaders and other professionals and colleagues at all levels of the organization
  • Ability to remain even-keeled regardless of the circumstances
  • Possess strong confidence without ego
  • Willingness to provide recommended direction and solutions to internal clients, including senior leadership team
  • Willingness to “roll up sleeves” and take an active role in driving the growth of a business
  • Resourceful and figures out how to achieve results creatively with finite resources
  • Stellar time management and organizational skills


Location: Remote

Compensation: Competitive

Other Benefits: medical, dental and vision coverage, competitive PTO, sick days, and holidays, 401k matching

Company Overview

Apex Service Partners (the “Company”) is a nation-wide group of leading residential services businesses that conducts HVAC, plumbing and electrical work for homeowners. In this fragmented industry dominated by small and founder-owned businesses, the Company strategy is to execute significant organic growth initiatives and high-frequency M&A. This people intensive and acquisitive heavy roll-up strategy necessitates an exceptional Head of Plumbing Growth.

Apex Service Partners was founded in 2019 with a mission to build a partnership of like-minded world-class service providers to build an industry leading national platform. Apex focuses on leveraging the power of people to build a strong network of industry leaders who can share resources, best practices, and expertise in order to deliver unparalleled service to customers and opportunities for employees.

The Company and its executive team are being backed by Alpine Investors (“Alpine”), a leading private equity firm with deep expertise in the space.



Senior Project Portfolio Manager

Tampa, Florida US