Accounts Payable Associate



Accounts Payable Specialist

Mission of the Role:

We are looking for an Accounts Payable Associate. The Accounts Payable Specialist will be a critical team member and early employee, participating in building a highly scalable, best-in-class finance organization as a key partner with the Apex Idaho Market Accounting Manager.

The Accounts Payable Specialist must have superior organization and communication skills, while maintaining strong attention to detail in a fast-paced environment. He / she will have primary ownership of the Accounts Payable function; including vendor relations, ensuring invoices are entered timely, coded correctly, routed to correct approvers, and paid within provided terms. The Accounts Payable Specialist will also be highly involved in the year-end audit process by providing support as requested. This opportunity offers high visibility in a rapidly growing company and the successful candidate must show great initiative and have the ability to work with limited supervision.

The Accounts Payable Specialist is responsible for executing the Accounts Payable transactional function, specifically for the Apex Region. This position will report directly to the Apex Idaho Market Accounting Manager, and interact with the operating businesses relating to the Accounts Payable function.


Job responsibilities include:

  • Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
  • Responsible for setting up vendors and vendor maintenance
  • Administer purchase order policy
  • Match purchase orders with packing slips and vendor statements for accuracy
  • Enter all credit card transactions
  • Reconcile credit card statements monthly
  • Track credits for warranty returns
  • Administer regular check runs
  • Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
  • Coordinate with operational management to ensure invoices are valid and follow-up as necessary
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Record manual payments within Intacct (accounting software)
  • Record manual checks in Positive Pay (banking platform)
  • Monthly reconciles the payables subledger and billing software
  • Work with the Regional Accounting Manager to close out month end
  • Assists others on the accounting team and give guidance/help where needed
  • Aides in the annual 1099 processing
  • Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.)
  • Prepare and file sales and use tax returns
  • Communicates any key issues with management
  • Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
  • Support team with key strategic and process improvement initiatives
  • Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
  • Contribute to the team culture and effort by accomplishing related results as needed

  • 4+ years of prior Accounts Payable related experience
  • Associates or Bachelor’s degree in business, accounting, or a related field a plus
  • Experience with payment coding and processing

Personal Characteristics:
  • Excellent communicator – written and oral
  • Resourceful – figures out how to achieve results creatively with finite resources
  • Stellar time management and organizational skills
  • Works collaboratively and energetically
  • Impeccable integrity and ethical standards
  • Self-aware, accepting, honest, open, and respectful of others
  • An undying commitment to personal growth and development
  • Able to operate effectively even when information may be incomplete or limited
  • Extreme formatting, organization and priority setting skills
  • Excellent interpersonal skills, attention to detail and teamwork
  • Positive attitude, team player
  • Highly motivated, comfortable working independently
  • High energy, ownership of work product and dedication to driving results


Location: Caldwell, Idaho

Compensation: Competitive

Other Benefits: medical, dental and vision coverage, competitive PTO, sick days, and holidays, 401k matching



Accounts Payable Associate

Caldwell, Idaho US